Outlook

Every reservation appears clearly in your Outlook calendar, with the appointment details neatly in the subject and description. It works both ways — including your meeting rooms — and, if you want, i-Reserve adds a Teams meeting link right away and includes the customer as an attendee.

Your reservations, neatly in Outlook

With the integration between i-Reserve and Microsoft 365 / Outlook, every reservation appears automatically in the right calendar. You decide what it shows: combine object, customer and reservation fields into a clear subject and a tidy description. That way your team knows at a glance what an appointment is about — at the office and on the go.

Both ways — including your meeting rooms

For personal calendars the integration works in two directions: create a reservation and the appointment is in Outlook straight away, and move or cancel something and the calendar item moves along automatically. For meeting rooms and other resources you connect the relevant calendars, so the scheduling of your rooms runs along clearly.

A Teams meeting link right away, if you want

Is your appointment online? Then i-Reserve optionally creates a Microsoft Teams meeting link for it automatically and adds the customer as an attendee straight away. Everyone instantly has the right link to hand — without any fiddling.

The benefits at a glance

  • Every reservation automatically and clearly in the right Outlook calendar.
  • You decide which details go into the subject and description.
  • Two-way for personal calendars: changes and cancellations come along.
  • Connect room and resource calendars for your meeting rooms too.
  • Optionally an automatic Teams meeting link, with the customer as an attendee.
  • Your schedule always to hand, on the go too.
  • Prevent double bookings because availability stays current.
Reservations syncing two-way with the Outlook calendar, with an automatic Teams meeting link

Zijn er extra mogelijkheden?

Deelnemers

In Outlook heet dit "requiredAttendees". Een punt-komma seperated lijst met e-mails.

Locaties

Een geografische locatie. In te stellen in het platform MS Flow.

Reminder & Is reminder on

Via deze velden is het mogelijk enkele minuten voor de afspraak een reminder te sturen.

Meer informatie?

Read the manual for the Outlook integration

Veelgestelde vragen (FAQ)

Is the Outlook integration two-way?

For personal calendars, yes. Create a reservation in i-Reserve and the appointment is in Outlook, and move or cancel something and the calendar item moves along — and the other way round, a change in the calendar carries through to the reservation. For room and resource calendars the scheduling runs along, so your rooms are always up to date.

Is a Teams meeting link created automatically?

It can be. If you want, i-Reserve automatically creates a Microsoft Teams meeting link for an appointment and adds the customer as an attendee straight away, so everyone instantly has the right link.

Can I connect meeting rooms and resources?

Yes. Besides personal calendars, you also connect the calendars of meeting rooms and other resources, so the scheduling of your rooms runs along neatly. Which connection method is most convenient depends on your setup — we're happy to advise.

What happens when I move or cancel a reservation?

The integration updates the matching calendar item: with a new date or time the appointment shifts along, and on a cancellation the item gets the right status. The appointment is recognised by its own marker, even if the subject changes.

Do I need to connect my own Microsoft account?

Yes, the integration works with your own Microsoft 365 environment. For personal calendars you connect via a Microsoft login; for room and resource mailboxes you point the integration at those mailboxes. We're happy to help you set it up.

Which reservation details appear in the calendar?

Date and time are always synced. Beyond that, you decide which object, customer and reservation fields go into the subject and description, so the calendar shows exactly the information you want to see.

Does the integration work with Microsoft 365 as well as a regular Outlook calendar?

The integration works with Microsoft 365 / Outlook calendars. You connect the calendar you need — a personal calendar or a meeting room's calendar — and the reservations appear there automatically.
Alle koppelingen Access Control Accounting Calendar Leisure Office tools Payment Providers Platform Point of Sale