Build your reservation system exactly the way you want it

What exactly is a modular reservation system?

A modular reservation system is best compared to a digital building kit. Instead of an all-in-one package full of features you may never use, you choose individual building blocks that you combine as you see fit. Think of modules for e-tickets, online payments, invoicing, punch cards, or subscriptions. Each module adds a specific piece of functionality to your system — nothing more, nothing less.
Are you working at a community centre, sports hall, or workshop provider, for example? Then you might start with the core online reservation functionality. As your customer base grows, you can easily add a payment integration. Do you organise events or activities with restricted access? The e-ticket module with QR code is ideal. And if you work with returning visitors — such as sports clubs or course participants — you can activate punch cards or subscriptions.
Our reservation system grows alongside your organisation. You don't need to invest in a complete package all at once. Instead, you expand when the need arises. That makes i-Reserve ideal for organisations that want to stay flexible, such as swimming schools, escape rooms, yoga studios, course providers, local authorities, or bicycle hire companies.

What are the most popular modules in i-Reserve?

Below, we outline a number of widely used modules, including what they can mean for your organisation:

E-tickets and access control

With the e-ticket module, you automatically send digital tickets to your customers. Each ticket contains a unique QR code, which can easily be scanned at the entrance using your own smartphone via the i-Reserve Scanner App. No expensive scanners or turnstiles required! This module is ideal for venues with physical access control, such as festivals, museums, escape rooms, sports facilities, or swimming pools. It gives you an easy overview and prevents fraud or duplicate bookings.

Gift vouchers

Want to offer your customers something extra or boost your revenue with smart promotions? With the Gift Voucher Module, you can easily offer gift vouchers through your reservation site. You decide the value or the type of service the voucher applies to. Customers receive the voucher digitally or in print — in a format you can personalise yourself. Perfect for promotions during holidays, birthdays, or local campaigns.

Subscriptions

For returning customers or members, it is convenient to be able to make reservations using a subscription, punch card, or credit balance. Think of gyms, yoga studios, course providers, or co-working spaces. With the subscription module, you can easily manage how many times someone is allowed to make a reservation and within what period. This keeps you in control of availability while offering convenience to your regular customers.

Payment integrations

Let your customers pay online directly via reliable payment providers such as Mollie, Buckaroo, or CardGate. This makes the reservation process faster and more secure. Whether you work with one-off payments, subscription fees, or deposits — you choose which payment methods to offer. Think iDEAL, credit card, Bancontact, or even gift cards. All fully integrated into the reservation system.

Automatic invoicing

Forget manually creating invoices or maintaining separate spreadsheets. With the invoicing module, all reservations are automatically converted into invoices, complete with the correct VAT, customer details, and payment status. You can email these directly to your customer and link them to accounting software such as Exact Online. This not only saves time, but also ensures error-free, professional administration.

Smart combinations for smarter processes

What makes i-Reserve unique is that you can not only use modules individually, but also combine them. This allows you to fully streamline your reservation process. Here are some popular combinations that businesses in your sector use frequently:

By linking invoicing to the export module, you can automatically transfer financial data to your accounting system, such as Exact Online. This reduces manual work and prevents errors.

If you use web registrations in combination with the payment module, customers can pay online directly at the time of booking. After payment, the system can automatically carry out follow-up steps, such as sending confirmations, invoices, or access tickets.

Do you work with punch cards or session cards? The punch card module allows customers to make reservations based on their credit balance. Combine this with the payment module and customers can also purchase punch cards directly through your site.

Gift vouchers are also simple to integrate. Customers can use them during booking, or even purchase them themselves — for example as a gift. They receive the voucher as a PDF by email, complete with a unique code.

Do you work with recurring subscriptions? Then combine the subscription, invoicing, and punch card modules. Customers automatically receive their invoice and gain access to new credits or sessions. Ideal for, say, a monthly subscription for personal training or bootcamp.

And for those working with physical access control — think of a swimming pool, climbing centre, or festival — the combination of online payment and e-tickets is perfect. Customers pay in advance, receive a QR code, and you simply scan it at the entrance.

Why this works so well

The strength of our booking system lies in the freedom to decide for yourself what you need — and when. It is flexible, because you only activate the modules that are relevant to you. It is scalable, because you expand when you are ready to do so. It is cost-effective, because you don't pay for features you don't use. And on top of that, it is a bespoke system: fully tailored to your organisation, your team, and your customers.
For a sports club, this means less administration when registering members. For a local authority, it means shorter waiting times and clear appointments for counter bookings. For a hire company, it means a clear overview of payments, availability, and access — all managed from a single system.

Ready to build your reservation system?

With i-Reserve, you put together a reservation system that truly fits your organisation. Whether you offer courses, hire out spaces, organise events, or give lessons — you choose which modules you need. This allows you to work more efficiently, with greater customer focus and a future-proof approach. Curious about all the possibilities? Get in touch with our technical advisers; we would be delighted to help.