Booking system for meeting rooms: never again two teams in one room
Your renters see live which room is free, choose the layout, add the projector and lunch, and pay online. You see the occupancy of all your rooms in one schedule.
Customers in this sector
Rooms, flex desks and combinations in one schedule
Two teams, the same room, the same time: not anymore. Partial rental, layouts and recurring bookings are built in. Partial rental →They book the projector, lunch and catering themselves
Options per booking or per person, mandatory or not. The catering automatically gets the overview. Options →From quote to invoice without retyping
Business renters get a quote, a confirmation and an invoice with PO number, all from the booking. Quotations →What it does for you
Manage rooms, opening hours, prices and packages from one clear reservation system for meeting rooms. Automate as much as possible so you keep time for things more important than manual scheduling. i-Reserve gives you control over reservations, customers and payments. You send emails and invoices in your own house style — professional and recognisable.
Your customers see straight away which meeting rooms are available. They book and pay online and manage their booking themselves. Extras such as a projector or lunch are easy to add. Clean-up time is scheduled automatically too, so the room is ready for the next group.
i-Reserve is the online reservation system for meeting rooms that brings overview and calm, while you keep your focus on your guests and events.
“Using i-Reserve creates the clarity people expect. What's more, my hands are free again to keep growing the Buitenwerkplaats.”
What's possible?
A selection of the features. Click for the details.
Partial rental
You can rent out rooms or flexible workspaces separately, or combine several of them into one booking that is blocked in a single step.
Room layout
While booking, people can state in the reservation system which room layout they want, so it can be set up in advance. Each layout can have its own capacity.
CRM
Besides being an online reservation system, i-Reserve is a CRM system too: keep all the details of your customers and companies in one place, with a handy overview of every e-mail sent.
Invoicing
Our templates make it easy to draw up an invoice in exactly the layout you want. Invoices can be merged and sent to a customer or company automatically from the reservation system.
Quotations
Creating quotations is quick and straightforward in our reservation system, and the templates are yours to set up as you like.
Tasks
Besides managing reservations, you can create internal tasks for yourself or for colleagues. Add a deadline, a category and, if you like, link the task to a customer or company.
Options
Let customers add options to their (meeting) room booking, such as a projector, catering or a whiteboard. You decide whether the price is calculated per reservation or per person, and whether an option is compulsory.
Search & Book
Let customers search and filter the meeting rooms that are available in the booking module, by capacity, location or date, for example.
Series booking
You can give customers the option of booking (meeting) rooms for several weeks at once.
Schedule
Our reservation system shows all your bookings in one clear schedule. Each user can set the schedule up their own way, and you can make a reservation for a customer straight from it.
Customer discount
Let the reservation system calculate a standing customer discount automatically when a reservation is made. Besides discounts, you can link a specific group of customers to rooms only they can book.
Filters
Pull statistics out of i-Reserve using filters. You can have them sent to e-mail addresses automatically — an overview of bookings for the caterer, for instance.
Frequently asked questions about booking for meeting rooms
Can I offer my customers different room layouts?
No problem at all with our online reservation system. Each room can have several layouts, and a layout can even change how many people the room holds. You can include the layout in the Search & Book function, so customers can filter rooms by it.
Can I charge different prices for a (meeting) room in the reservation system?
Meeting rooms need not always cost the same: a room may be cheaper in the evening, dearer at the weekend, cheaper the longer you book it, or cheaper for a last-minute booking. You can set several price schemes per room in the reservation system, each of which becomes active under conditions you set in advance — certain days of the week, between two dates, for a booking longer than a day, or for a particular customer. A scheme can give the room an entirely new price, or apply a discount of a fixed amount or a percentage.
I want to enter reservations myself — is that possible?
The online reservation system is yours to set up as you wish. You can give customers the option of booking online themselves, but you do not have to. If you are used to keeping your meeting rooms in an (online) calendar, i-Reserve does that job better. From the dashboard you keep an overview of the rooms available in the schedule and the status of every reservation. Adding a new reservation for a customer is quick, and standard e-mails go out by hand or fully automatically from the system.
Do I have to set up the system myself?
No. With the trial we set up your environment with your offering, prices and settings, free of charge and within a few days. You can also set it up yourself if you prefer.
Switching from another system, or from a paper diary?
We look at what you have now, move your data across and set up your environment. Also if your current system is about to stop.
Try the demo for meeting rooms
Book something yourself, add an option and see what the confirmation looks like. No account needed.
Open the demo
See how it works with your meeting rooms?
Try it free for 30 days. We set it up for you, within a few days. Or book a 30-minute demo.