The paper on the wall: Automate certificates and diplomas
The last day of the course is over. The participants have submitted their final assignments, the evaluations are positive, and everyone is going home feeling good. Time for you to relax too? Unfortunately not. You're allowed to sit behind the computer. Because those promised certificates don't write themselves. Or do they?
For many trainers and course providers, completing a training course is an administrative disappointment. You've invested weeks of energy in your students, but the final step, the graduation ceremony, is often a matter of typing names into a Word file, printing them on expensive paper, signing them, and sealing the envelopes.
That's a waste of time and also prone to errors. One typo in a student's last name and you have to start over.
Did you know you can digitize this entire process within i-Reserve? Just as you automate invoices and confirmations, you can also have that coveted "paper on the wall" printed directly from your system.
From manual work to autopilot
The principle is simple: the data you need for a diploma is already in your system. You know who the student is, what training they completed, and the date. Why would you manually transfer that data to another program?
In i-Reserve , you can create PDF templates to do this work for you. Think of it as a digital template with your own logo, corporate identity, and signature. Instead of fixed text, you use smart variables where specific data needs to appear.
How does that work?
You create a beautiful design once. Then you tell the system what should go where using variables:
- For example, in place of the name you put {participants.FULLNAME}.
- For the course name, use {event attribute=name}.
- And for the date, choose the variable for the course end date or today's date ({DATE_CURRENT}).
As soon as you, or the system, give the signal, i-Reserve fills in the blanks. The result? A sleek, personalized certificate for each participant, without you having to type a single letter.
Directly to the inbox (while the success is still fresh)
A diploma is the icing on the cake. The timing of receipt is crucial. If a student has to wait three weeks for the mail carrier, the euphoria has already worn off a bit.
With i-Reserve you send the certificate at the supreme moment.
You can set up a workflow where the system automatically sends an email whenever a participant receives "Passed" or "Course Completed" status. The personalized PDF certificate is immediately attached.
While the student is still on the train home, the certificate of participation arrives in their inbox. They can save it immediately, forward it to their employer, or share it on LinkedIn. That's the kind of modern service people expect these days.
Why would you want this?
Besides the fact that it simply looks really cool when your process runs so smoothly, it also gives you concrete benefits:
- You save money: Calculate your annual expenditure on special thick paper, ink cartridges, envelopes, and stamps. Sending digitally costs nothing extra. If the student still wants to hang it on the wall, they can print the PDF themselves (or have it printed).
- Error-free working: The name on the certificate is exactly the name the student entered upon registration. No more discussions about spelling errors or incorrect prefixes that occurred during manual retyping.
- Less administrative hassle: This is perhaps the most important. You're a trainer, not a data entry specialist. By automating this process, you'll free up time to improve your teaching materials or recruit new students.
More than just diplomas
The technology behind this PDF generator isn't limited to diplomas. Think beyond that.
- Attendee Lists: Print out an attendance list for the teacher with one click.
- Workbooks: Automatically send a personalized worksheet before the training.
- Badges: Generate name badges that you simply print out and slide into a sleeve.
You provide the content, we provide the paperwork
Training is about people. It's about interaction, growth, and development. The administrative work that goes with it is a necessary evil. i-Reserve is happy to take care of that "evil" for you, so you can focus on the "good." So, stop cutting and pasting in Word. Let your system do the work.
Do you want to reward your students faster and smarter?
Curious what a digital certificate would look like for your program? Dive into the world of templates and variables with a free trial account. Try i-Reserve free for 30 days and experience how much time you'll save when the administration takes care of itself.