i-Reserve, the reservation system for meeting rooms

The benefits of i-Reserve

The i-Reserve reservation system for meeting rooms offers numerous benefits to simplify and automate the management of rooms, opening times, prices and packages. This saves time and lets you focus on other important tasks. Thanks to the smart online system, you maintain an overview of reservations, customers, payments, and you can send emails and invoices in your own corporate identity. Customers gain insight into available spaces and have the option to reserve, pay and manage their reservations online. They can also book extras, such as a projector or lunch, which contributes to a better customer experience. The system also includes an automatic clean-up time, so the meeting room is always ready for the next group. In short, i-Reserve makes the meeting room more efficient and user-friendly for both administrators and customers.

Reservation system functionalities for meeting rooms

i-Reserve offers an extensive set of functionalities that ensure easier management and better customer satisfaction. With our online reservation system you can organize agendas, manage rooms, process reservations and receive payments. Moreover, you can add extras that offer your customers a better experience. Below we discuss the most important functions of the i-Reserve reservation system for meeting rooms.

Search & Book

With the search and booking function of the i-Reserve reservation system for meeting rooms, your customers can easily find a suitable meeting room. They simply enter their criteria such as location, capacity and date, allowing them to quickly find a meeting room that meets their needs. Customers only need to confirm the reservation to complete the booking.

Series reservation

The series booking function of the i-Reserve reservation system for meeting rooms makes it easy to reserve multiple weeks at the same time. It offers your customers the opportunity to book a meeting room at any time, saving them time and effort. This feature allows customers to reserve their desired meeting room for multiple weeks, instead of having to make a reservation each time.

extra options

With the extra options function of the i-Reserve reservation system for meeting rooms, your customers can order various extras with their booking. This way they can easily book a projector, catering, whiteboards and other extras for their meeting room. The price calculation can be based on per reservation or person, where you have the option to indicate which options are mandatory and which are not. The additional options allow users to more easily customize their meeting rooms, simplifying the booking process without wasting time.

Partial rental

Partial rental is a useful function of the i-Reserve reservation system for meeting rooms. With this option you can rent out rooms or flex spaces separately, but also reserve multiple rooms or flex spaces at the same time. This gives you the opportunity to easily adjust the meeting room depending on the customer's needs. The reservation system is designed to make it easier for your customers to book a suitable meeting room, without having to spend hours searching and booking different rooms.

Schedule

With the scheduling function in the i-Reserve reservation system for meeting rooms, users can easily create a clear agenda for their bookings. It provides visibility into every room, so users can view the status of their meeting rooms at any time. The schedule can also be set per user, so that users can only see the bookings that are relevant to them.

Customer discount

The customer discount function of i-Reserve meeting room reservation system makes it easy to give discounts to loyal customers. The system offers you the option to calculate automatic discounts based on the booking. Moreover, you can link specific groups of customers to certain meeting rooms that can only be booked by them. This makes it easy to meet the needs of your customers.

Filters

With the filter function of the meeting room reservation system you can select and filter relevant information. For example, this gives you insight into the most popular times when rooms are reserved, so you can plan the meeting rooms better. In addition, it is possible to filter the statistics by location, date or other criteria, which makes the process of collecting information much easier. You can also have this data automatically sent to external systems, such as catering contractors and other partners, so you waste less time collecting and sending information.

Room setup

With the room setup function of the i-Reserve reservation system for meeting rooms you can easily indicate how you want to set up the meeting room. For example, you can set up a U-shaped table or classroom style and select the capacity of the room, so you know exactly how many people can fit in it. In addition, the system can also be used to visually indicate what the room looks like, giving customers a clearer picture.

CRM

With the i-Reserve system you, as a landlord, can easily keep in touch with your customers. You are always aware of their profile, bookings and other information. The CRM section offers insight into all emails sent and communications with customers, so you can easily keep track of their bookings. You can also manage each customer's profile and view their history to see what previous bookings they have made. The CRM feature helps refine and improve customer relationships, making it easier to provide the best service.

Billing

With the invoicing function of the i-Reserve reservation system for meeting rooms, users can easily process their bookings. The system automatically creates invoices based on the room reserved and the extra options, allowing users to process their payments with ease. You can also personalize invoices with your own layout so that they look professional when you send them to customers. Moreover, you can customize invoices with different currencies and payment options, making the entire process easier.

Quotation

With the quotation function of the i-Reserve reservation system for meeting rooms you can easily create and manage quotations. The system offers professional templates that can be customized with your own layout. You can also add extra options, such as catering, projector rental and other accessories relevant to the meeting rooms. The quotes can be sent to the desired contacts with a single click, making the process faster and easier. The quotation function therefore offers all the necessary functionalities to create quotations that meet the needs of your customers.

Tasks

With the internal tasks function of the i-Reserve reservation system for meeting rooms you can easily create and manage tasks. You can assign tasks to yourself or other administrators, making it easy to share these tasks with colleagues. The system also offers you the option to add deadlines and categories, so you can easily organize your tasks. In addition, it is possible to link customers or companies to tasks, making them easier to follow. The internal tasks function makes it easy to organize the meeting rooms and their management efficiently.

Integration with other software and systems

With the i-Reserve reservation system for meeting rooms, you can also benefit from seamless collaboration with commonly used software and systems . The system is compatible with a wide range of tools, including calendars , payment providers , accounting , cash registers, leisure tools and office tools. In addition, it is also compatible with access control systems, allowing you to exercise better control over the meeting rooms. The integration with these systems ensures a seamless workflow between different business processes and makes it easy to process all the information required for the meeting rooms.

Knowing more?

Would you like to know more about the possibilities of the i-Reserve reservation system for meeting rooms? View all functionalities and see what the i-Reserve reservation system can do for your company.

Try now for 30 days

i-Reserve is a powerful and flexible meeting room reservation system that enables you to offer the best service to your customers. The system makes it easy to filter, set up meeting rooms and process bookings. In addition, it also offers CRM support, invoicing, quoting and task management to help you manage the meeting rooms. So if you are looking for a reliable and flexible solution for managing meeting room reservations, i-Reserve definitely the best choice! Try i-Reserve now for 30 days.