This way you ensure a stress-free migration to a new reservation system

Why switch?

Is your current reservation system not quite adequate? Maybe your current system will stop soon or you will encounter limitations that make it difficult to do your job well. Or maybe you only use an online calendar and are ready for something more advanced. Whatever the reason, switching to a new reservation system can make a world of difference for your business.

i-Reserve is an online reservation system specially designed to help you manage appointments, bookings and reservations. Whether you work in the leisure, sports sector or rent out meeting rooms, i-Reserve has the functionalities you need to keep your business running smoothly.

The great thing about i-Reserve is that it is not only versatile, but also easy to use. This means that you and your team can get started quickly without long training periods. And if you need help, our application consultants are ready to guide you every step of the way – from purchase to implementation and even data transfer from your old system.

In short, switching to i-Reserve not only means that you get an upgrade, but also that you are assured of support and guidance. This makes the migration a lot less stressful and you can focus on what's really important: your customers. But how exactly do you approach a migration?

Step 1: Preparation is everything

Before you take the leap to a new reservation system, good preparation is very important. This is the time to sit down and take a closer look at your current system.

Start by evaluating your current system. Make a list of all the features you currently use and which ones you miss. Also consider links such as accounting tools, payment providers or apps for access control. This will help you get an idea of ​​what you need in your new reservation system. It is then important to consider which data needs to be transferred. Consider customer information, reservation history, and any specific notes you've made.

Once you have all this clear, it's time to make a detailed plan. This plan serves as a roadmap for your migration process. And this is where i-Reserve comes into the picture. We will not leave you to your fate during this preparation phase. Our application consultants are ready to guide you personally. We will help you assess the capabilities and functionalities of i-Reserve, so that you can be sure that the new system perfectly meets your needs.

By working with a consultant, you not only gain insight into how best to switch, but also valuable tips and advice that are specifically tailored to your situation. This way you are well prepared and you know exactly what to expect during the migration.

Step 2: Implementation of i-Reserve

Now that you have everything mapped out, it's time for the implementation phase. This is where you will set up your new reservation system. At i-Reserve we ensure that this phase also runs as smoothly as possible, so that you can quickly benefit from all the benefits that our system has to offer.

In general, most customers take a few weeks to arrange the furnishings. You can do this yourself, ask us to do it for you, or opt for a middle path. In that case, we start with a workshop in which we discuss your wishes and process and show how you can get started with i-Reserve . You can then build your own reservation system. We also have an extensive manual that is updated weekly, and we are always ready to support you in the background with questions.

We not only help you with the technical side of things, but also provide valuable advice on how to get the most out of i-Reserve . Consider tips to optimize your work processes, useful features you may not have known about, and ways to improve your customer experience. This way you not only get a functional system, but one that really contributes to the growth and efficiency of your company.

If you would like to know more about the implementation of our reservation system, view our article about the entire implementation process.

Step 3: Data transfer

Okay, the preparation and implementation is done and you know exactly what you need. Now comes perhaps the most challenging part of the migration: the data transfer.

The data transfer is very important because you don't want important information to be lost during the transfer. Think of customer data, reservation history, and specific agreements you have made. This must all be neatly transferred to your new reservation system.

Start cleaning and organizing your data. Check that all information is up to date and remove duplicate or irrelevant data. This not only makes it easier to transfer, but also ensures that your new system remains clear.

Here are a few tips to get you started:

Make backups: Make sure you have a backup of all your data before you start the transfer.

Create categories: Organize your data into clear categories, such as customer information, reservations, and notes.

Check for errors: Check carefully whether there are any errors in your data, such as wrong email addresses or telephone numbers.

Then import the data from your old system to your new system. Of course we can help you with this.

Step 4: Training and Support

You have now set up i-Reserve and transferred your old data. The next step is training your staff. At i-Reserve we understand that a smooth transition is very important for you and your team. That's why we offer extensive training sessions and ongoing support to ensure that everyone quickly becomes familiar with the new system.

During a workshop we take your team through the system step by step. We'll show you how to enter activities and reservations and help you set up a basic workflow, including emails for payments and automatic cancellations. While we are introducing these components, you and your team will watch and learn the ins and outs of our reservation system.

In addition to the workshops, we also offer functional support for questions. Whether you need an explanation or we need to figure something out for you, our team is ready to help you. There are additional costs associated with a workshop. You can find more about this in our article about implementation.

Contact us

Switching to a new reservation system can seem like a big step, but with the right guidance and preparation, it doesn't have to be stressful at all. At i-Reserve we are ready to help you every step of the way. Whether you have questions about implementation, need a workshop, or just want to know how our system can improve your business, we are happy to help you.

Want to know more? Contact us for a personal consultation. Together we can look at your specific needs and ensure that the transition to i-Reserve is smooth and problem-free. You can then also try out our reservation system for 30 days .

Ready to take the next step? Contact us today and discover how i-Reserve can optimize your reservation processes.