i-Reserve, the reservation system for meeting rooms

The benefits of i-Reserve

The i-Reserve booking system offers numerous benefits to simplify and automate the management of rooms, opening hours, prices, and packages. This saves time and allows you to focus on other important tasks. Thanks to the smart online system, you maintain an overview of reservations, clients, and payments, and you can send emails and invoices in your own corporate style. Clients gain insight into available spaces and have the option to book, pay, and manage their reservations online. They can also book extras, such as a projector or lunch, contributing to a better customer experience. The system also includes an automatic cleanup time, ensuring the meeting room is always ready for the next group. In short, i-Reserve makes the meeting room more efficient and user-friendly for both managers and clients.

Meeting room reservation system features

i-Reserve offers a comprehensive set of features that simplify management and improve customer satisfaction. Our online booking system allows you to organize calendars, manage rooms, process reservations, and receive payments. You can also add extras to enhance your customer experience. Below, we discuss the key features of the i-Reserve meeting room booking system.

Search & Book

With the i-Reserve meeting room booking system's search and booking function, your clients can easily find a suitable meeting space. Simply enter your criteria, such as location, capacity, and date, and they'll quickly find a meeting room that meets their needs. Clients simply need to confirm the reservation to complete the booking.

Series reservation

The i-Reserve meeting room booking system's serial booking feature makes it easy to book multiple weeks at a time. It allows your clients to book a meeting room at any time, saving them time and effort. This feature allows clients to reserve their desired meeting room for multiple weeks at a time, instead of making a reservation each time.

Additional options

With the i-Reserve meeting room booking system's additional options feature, your clients can add various extras to their booking. This allows them to easily book a projector, catering, whiteboards, and other extras for their meeting room. The price calculation can be based on a per-booking or per-person basis, and you can specify which options are mandatory and which are not. These additional options make it easier for users to customize their meeting rooms, streamlining the booking process without wasting time.

Partial rental

Partial rental is a convenient feature of the i-Reserve meeting room booking system. This option allows you to rent out rooms or flexi-spaces individually, or reserve multiple rooms or flexi-spaces simultaneously. This allows you to easily adjust the meeting space to meet your client's needs. The booking system is designed to make it easier for your clients to book a suitable meeting room, without them having to spend hours searching for and booking different rooms.

Schedule

The scheduling function in the i-Reserve meeting room booking system allows users to easily create a clear schedule of their bookings. It provides insight into each room, allowing users to check the status of their meeting rooms at any time. The schedule can also be customized per user, allowing users to see only the bookings relevant to them.

Customer discount

The customer discount feature of i-Reserve meeting room booking system makes it easy to offer discounts to loyal customers. The system allows you to automatically calculate discounts based on bookings. You can also assign specific customer groups to specific meeting rooms that can only be booked by them. This makes it easy to meet your customers' needs.

Filters

The meeting room booking system's filter function allows you to select and filter relevant information. This provides insight into the most popular times for booking rooms, allowing you to better plan your meeting rooms. You can also filter statistics by location, date, or other criteria, simplifying the information gathering process. You can also automatically send this data to external systems, such as catering contractors and other partners, reducing the time wasted on gathering and sending information.

Room layout

The i-Reserve meeting room booking system's room layout feature allows you to easily specify how you want to configure your meeting room. For example, you can set up a U-shaped table or a classroom-style layout, and select the room's capacity, so you know exactly how many people can fit. The system can also be used to visualize the room layout, giving clients a clearer picture.

CRM

The i-Reserve system makes it easy for landlords to stay in touch with their clients. You're always up-to-date on their profiles, bookings, and other details. The CRM section provides insight into all emails and communications with clients, making it easy to track their bookings. You can also manage each client's profile and view their history to see their previous bookings. The CRM functionality helps refine and improve client relationships, making it easier to provide the best service.

Billing

The i-Reserve meeting room booking system's invoicing feature allows users to easily process their bookings. The system automatically generates invoices based on the room booked and any additional options, making it easy for users to process payments. You can also personalize invoices with your own layout, so they look professional when you send them to clients. Furthermore, you can customize invoices with different currencies and payment options, simplifying the entire process.

Quotation

The i-Reserve meeting room booking system's quote function allows you to easily create and manage quotes. The system offers professional templates that can be customized with your own layout. You can also add extra options, such as catering, projector rental, and other accessories relevant to the meeting rooms. Quotes can be sent to the desired contacts with a single click, making the process faster and easier. The quote function offers all the necessary functionality to create quotes that meet your clients' needs.

Tasks

The i-Reserve meeting room booking system's internal tasks feature allows you to easily create and manage tasks. You can assign tasks to yourself or other administrators, making it easy to share them with colleagues. The system also allows you to add deadlines and categories, making it easy to organize your tasks. You can also link clients or companies to tasks, making them easier to track. The internal tasks feature makes it easy to efficiently organize meeting rooms and manage them.

Integration with other software and systems

With the i-Reserve meeting room booking system, you can also benefit from seamless integration with commonly used software and systems . The system is compatible with a wide range of tools, including calendars , payment providers , accounting , cash registers, leisure tools, and office tools. It's also compatible with access control systems, allowing you to exercise greater control over your meeting rooms. Integration with these systems ensures a seamless workflow between various business processes and makes it easy to process all the information needed for your meeting rooms.

Want to know more?

Want to learn more about the possibilities of the i-Reserve meeting room booking system? Explore all the features and see what the i-Reserve booking system can do for your business.

Try it now for 30 days

i-Reserve is a powerful and flexible meeting room booking system that allows you to provide the best service to your clients. The system makes it easy to filter, configure, and process bookings for meeting rooms. It also offers CRM support, invoicing, quotes, and task management to help you manage your meeting rooms. So if you're looking for a reliable and flexible solution for managing meeting room bookings, i-Reserve definitely the best choice! Try i-Reserve 30 days now .