i-Reserve, the reservation system for meeting rooms

The benefits of i-Reserve

The i-Reserve reservation system for meeting rooms offers a wealth of benefits to simplify and automate the management of rooms, opening hours, prices, and packages. This saves time and allows you to focus on other important tasks. Thanks to the smart online system, you maintain a clear overview of reservations, clients, and payments, and can send emails and invoices in your own house style. Clients gain insight into available spaces and have the option to book online, make payments, and manage their reservations. In addition, they can book extras such as a projector or lunch, contributing to an improved client experience. The system also includes an automatic turnaround time, ensuring the meeting room is always ready for the next group. In short, i-Reserve makes the reservation process for meeting rooms more efficient and user-friendly for both administrators and clients.

Features of the reservation system for meeting rooms

i-Reserve offers a comprehensive set of features that ensure easier management and greater client satisfaction. With our online reservation system, you can organise calendars, manage spaces, process reservations, and receive payments. You can also add extras that provide your clients with a better experience. Below, we discuss the key features of the i-Reserve reservation system for meeting rooms.

Search & Book

With the search and book feature of the i-Reserve reservation system for meeting rooms, your clients can easily find a suitable meeting space. They simply need to enter their criteria, such as location, capacity, and date, enabling them to quickly find a meeting room that meets their needs. Clients only need to confirm the reservation to complete the booking.

Series booking

The series booking feature of the i-Reserve reservation system for meeting rooms makes it simple to reserve multiple weeks at once. It gives your clients the flexibility to book a meeting room at any time, saving them time and effort. This feature ensures that clients can reserve their preferred meeting room for multiple weeks, rather than making a new reservation each time.

Extra options

With the extra options feature of the i-Reserve reservation system for meeting rooms, your clients can order a variety of add-ons with their booking. They can easily book a projector, catering, whiteboards, and other extras for their meeting room. Pricing can be calculated per reservation or per person, and you have the ability to specify which options must be included and which are optional. With the extra options feature, users can customise their meeting rooms more easily, simplifying the reservation process without wasting time.

Partial hire

Partial hire is a handy feature of the i-Reserve reservation system for meeting rooms. With this option, you can hire out rooms or flexible workspaces individually, as well as reserve multiple rooms or flexible workspaces simultaneously. This gives you the ability to easily adapt the meeting space to suit the client's needs. The reservation system is designed to make it easier for your clients to book a suitable meeting room, without spending hours searching for and booking different spaces.

Schedule

With the schedule feature in the i-Reserve reservation system for meeting rooms, users can easily create a clear overview of their bookings. It provides insight into each space, allowing users to view the status of their meeting rooms at any time. The schedule can also be configured per user, so that users only see the bookings that are relevant to them.

Client discounts

The client discount feature of the i-Reserve reservation system for meeting rooms makes it simple to offer discounts to loyal clients. The system gives you the ability to calculate automatic discounts based on the booking. Furthermore, you can link specific groups of clients to particular meeting rooms that are exclusively available for them to book. This makes it easy to cater to the needs of your clients.

Filters

With the filter feature of the reservation system for meeting rooms, you can select and filter relevant information. This gives you insight into, for example, the most popular times at which spaces are reserved, helping you to plan meeting rooms more effectively. It is also possible to filter statistics by location, date, or other criteria, making the process of gathering information much simpler. You can also have this data sent automatically to external systems, such as catering contractors and other partners, reducing the time spent collecting and sending information.

Room layout

With the room layout feature of the i-Reserve reservation system for meeting rooms, you can easily specify how you would like the meeting room to be set up. You can, for example, configure a U-shaped table or a classroom-style arrangement, and select the capacity of the room, so you know exactly how many people it can accommodate. In addition, the system can also be used to visually illustrate how the room is arranged, giving clients a clearer picture.

CRM

With the i-Reserve system, you as a venue operator can easily stay in touch with your clients. You are always up to date with their profile, bookings, and other details. The CRM section provides insight into all sent emails and communications with clients, so you can easily keep track of their bookings. You can also manage each client's profile and view their history to see which previous bookings they have made. The CRM feature helps to refine and improve client relationships, making it easier to deliver the best possible service.

Invoicing

With the invoicing feature of the i-Reserve reservation system for meeting rooms, users can easily process their bookings. The system automatically generates invoices based on the reserved room and the selected extras, allowing users to process their payments with ease. You can also personalise invoices with your own layout, ensuring they look professional when sent to clients. Furthermore, you can customise invoices with different currencies and payment options, making the entire process simpler.

Quotation

With the quotation feature of the i-Reserve reservation system for meeting rooms, you can easily create and manage quotations. The system provides professional templates that can be customised with your own layout. You can also add extras, such as catering, projector hire, and other accessories relevant to the meeting rooms. Quotations can be sent to the desired contacts with a single click, making the process faster and more straightforward. The quotation feature therefore provides all the necessary functionality to create quotations that meet the needs of your clients.

Tasks

With the internal tasks feature of the i-Reserve reservation system for meeting rooms, you can easily create and manage tasks. You can assign tasks to yourself or other administrators, making it easy to share these tasks with colleagues. The system also gives you the ability to add deadlines and categories, so you can organise your tasks with ease. It is also possible to link clients or companies to tasks, making them easier to track. The internal tasks feature makes it simple to organise meeting rooms and their management efficiently.

Integration with other software and systems

With the i-Reserve reservation system for meeting rooms, you can also benefit from seamless compatibility with widely used software and systems. The system is compatible with a wide range of tools, including calendars, payment providers, accounting software, point-of-sale systems, leisure tools, and office tools. It is also compatible with access control systems, giving you greater control over the meeting rooms. Integration with these systems ensures a seamless workflow across various business processes and makes it easy to handle all the information required for the meeting rooms.

Want to find out more?

Would you like to find out more about the possibilities of the i-Reserve reservation system for meeting rooms? View all features and discover what the i-Reserve reservation system can do for your business.

Try it free for 30 days

i-Reserve is a powerful and flexible reservation system for meeting rooms that enables you to deliver the best possible service to your clients. The system makes it easy to filter and configure meeting rooms and process bookings. It also offers CRM support, invoicing, quotations, and task management to help you manage your meeting spaces. So if you are looking for a reliable and flexible solution for managing meeting room reservations, i-Reserve is certainly the best choice! Try i-Reserve free for 30 days.